Minutes from the September 11th, 2010 meeting of the Summit POA
In the absence of Charlotte May Campbell, Dr. Bob Campbell acted in her behalf as Secretary.
Twenty four owners attended plus thirty proxies received, thus, establishing a quorum.
Michael Swaluk, President of the Board, stated the Board has had difficulties investigating what Joel Turner (unfortunately, he has passed away) had in his house regarding the web site of the association and mail box keys because Joel’s family would not allow any entry to his home. As the result, the association had to put in an additional second mail box, which cost $1,300. Internet Web service will need to be changed as well.
Mike made the following announcements:
- If any one has a problem with the gates, for instance, the gates don’t open; please call any of the Board members. They have the procedures to open the gates. The Board’s contact information is in here.
- The codes for the gates will be changed next year and every member can have their individual code.
- The gates will be painted prior to the end of the year.
- FedEx has experienced no problems with deliveries here at the Summit.
Mike Smith stated that of 115 owners, $23,000 is the total amount of association dues we should be getting. However, nine owners owe $200, eight owe over $400. Mike Swaluk and Mike Smith will have a meeting with the lawyer of the association. Of the seventeen properties, four are owned by the bank. Liens will be served on these now.
The financial statement was read and approved
The following items were discussed:
- Snow removal – It was brought up regarding problems with the roads. Heavy snow removal equipment can be a major problem in winter time such as insurance liability, etc. Casey Balken and Mike Swaluk will investigate snow removal and the liability insurance for the Community.
- Road Damage – Mike Swaluk has received a letter of intent from Del Greco Construction regarding any damage to the roads that it is responsible for. Pictures of road damage were shown to the attendees.
- Landscaping – Our Landscaper is doing a marvelous job. Road edge patching, when needed will be taken care of by him.
- POA Web Site – The content of the POA’s old web site is preserved and a new web site is under construction. Within a month, the old web site will be stopped. We will include the updated list of owners in the new web site.
The association agreed a donation of $100 to the Fire Department, and to the Rescue Service.
The attendees discussed the fire that happened to Yellow Top and the ramifications thereof.
Lynn Swaluk brought up the issue of questioning of anyone we see that we don’t recognize, which then becomes a security factor.
Please thank Dr. Bob for filling in for me. He did a great job.
Thanks to Mike & Lynn Swaluk and the Board for their unending interest in our community.
Respectfully submitted,
Charlotte May Campbell for Dr. Bob Campbell
